One of the primary projects for the TAAP Archive is the creation of a guide that will be published by Documentary Arts and made available for distribution at no charge. The guide will be eventually accessible through on-line systems and in hard copy upon request. In addition, this guide will be submitted to the National Inventory of Documentary Sources in the United States and the Archives and Library Information Center at the National Archives.

Electronically cataloging will effectively increase the availability of the TAAP Archive both locally and nationwide. The physical arrangement of the photographs within the collection and the creation at the series level of a detailed inventory of the collection, a summary description, and subject indexing will provide access to hitherto inaccessible materials. All original and contact prints, except for materials in extremely poor condition, will be made available for reference purposes. The subsequent use of data in the OCLC, NUCMC, and RLIN databases, in Chadwyck-Healeyís National Inventory of Documentary Sources in the United States, and in the Documentary Arts planned publication, "Guide to the Texas African American Photography Collection" will expand availability of these research materials nationwide. The Special Collections Division of the University of Texas at Arlington will provide Documentary Arts with access to the OCLC system for the purpose of inputting bibliographic data.

The collections will be cataloged in the MARC (Machine-Readable Cataloging) format and added to the bibliographic utility OCLC.